Document Manager

We are now looking for an experienced Document Manager to support our operating offshore wind sites in BA Wind.

Who we are and how we work

You will become part of our Document Management Department with 25 skilled and enthusiastic colleagues who all support ongoing offshore wind project and sites. We are a diverse department with colleagues located across Northern Europe, and we offer a great extent of freedom to plan and perform your work. You will work independently, but colleagues are always at hand when necessary, and we meet up regularly to share knowledge and offer support where needed.

As Document Controller for Operation and Maintenance (O&M) you will deliver support to one or more operating windfarms. Your daily tasks include managing permission set-up, implementing workflow solutions, helping with setting up metadata, views and libraries in SharePoint and moving documentation from SharePoint to SAP DMS. You will also act as Quality Control for incoming documentation, start workflows, and update status on documentation.

You will have the following key responsibilities

• Implementation of the Document Management procedures, processes, templates, applications, etc.
• Gate keeper of the document control rules, procedures and systems
• Run and manage the DMS for the project
• Ensure that engineering documentation meets the established standards and deadlines
• First line support for document control related issues
• Distribution and follow up of documentation to internal and external stakeholders
• As super user for the IT solutions, train project teams to ensure and enable proper understanding and use of the document control processes and systems
• Take active part in the Document Management network and interface with other departments, and share and implement best practices of Document Management

The location of this position Kolding, Amsterdam or Hamburg. Business trips will be required.

What we are looking for 

• You have a proven track record within the field of Document Management processes and systems
• You have preferably have knowledge of the wind business and/or operational sites
• You are an advanced user of O365 / SharePoint and SAP DMS
• You are structured, pro-active and able to go into the details whilst maintaining the overview
• You are a good stakeholder manager and a cooperative team player
• You are highly motivated, results driven and communicative
• Your command of English is strong, both verbally and written

Minimum qualifications

5+ years of experience within document controlling, preferably with experience in implementation of DMS into an engineering, construction or similar business.

Our offer 
Good remuneration, a challenging and international work environment, and the possibility to work with some of the best in the field. You will be working in interdisciplinary teams and you can always count on support from committed colleagues. We offer attractive employment conditions and opportunities for personal and professional development. 

More Information 
We welcome your application in English, no later than, 24th of October 2025. We kindly request that you do not send applications by any means other than via our website as we cannot guarantee that we will be able to process applications that are not made via our website. 

For more information about the position you are welcome to contact Head Document Management Offshore, Bodil Brøndum Kirkelykke on email: bodil.broendumkirkelykke@vattenfall.com
 
For more information about the recruitment process you are welcome to contact our recruiter Jette Ingeberg via phone: +45 22 57 07 51 

At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation. 

The security of Vattenfall and its employees is essential. For that reason, a pre-employment screening will be part of your recruitment process. The screening is based on the role you will fulfill within Vattenfall. The screening will be performed by a third party, DISA Global Solutions AB.
 
We look forward to receiving your application! 

Vattenfall is a European energy company with approximately 21 000 employees. For more than 100 years we have electrified industries, supplied energy to people’s homes and modernized our way of living through innovation and cooperation. We are looking for talented individuals who, in addition to their passion for their own role, also have strong team spirit and want to contribute to supporting a meaningful corporate mission.